Booth Registration

Chaska River City Days Vendor Application

Please read thoroughly as changes have been made.

Chaska River City Days will be celebrated July 26, 27, and 28th, 2024 at Lion’s Park in Chaska, 1300 Crosstown Blvd.

Required Vendor Times Are:

Friday July 26th 4:00-8:00pm

Saturday July 27th 10:00am – 8:00pm

Sunday July 28th 9:00am – 5:00pm

 

Online registration is required.  You can register for booth space by filling out the application form before June 15th, 2024. Booth space size options and prices are listed on this registration form.

TIMELINE:

Application Open 1/15/2024

Application Closes

6/15/2024
Acceptance Email 6/20/2024

 

CANCELLATION CLAUSE:

Accepted vendor cancellation within 40 days of show: 25% refund. Accepted vendor cancellation within 30 days or is a no-show: 0% refund.
Entry Fee will be refunded if your application is not accepted.

BOOTH FEES:

Single Booth Fee (10′ x 10′): $150

Double Booth Fee (20′ x 10′): $300

Non-Profit Single Booth Fee (10’ x10’):  $50

Non-Profit Double Booth Fee (20’ x 10’): $100

Non-Profit Food Vendor Booth Fee (10’ x20’)(some power included): $150

Food Truck Fee (power is not included): $300

Political Single Booth Fee (10’ x 10’): $100

Political Double Booth Fee (20’ x 10’) : $200

Information Single Booth Fee (10’x 10’): $50

Information Double Booth Fee (20’ x 10’): $100

End-Cap Booth Fee: Additional $100 (first come, first serve)

Power (if available): $75

 

TIMES:

Load-In: Setup can begin starting Thursday July 25th at 5:00pm. Vendors must be ready to sell by 4pm Friday. No vendor vehicles will be allowed in after 1:00pm Friday. Strictly Enforced.

Friday July 26th 4:00-8:00pm

Saturday July 27th 10:00am – 8:00pm

Sunday July 28th  9:00am – 5:00pm

Load-Out: Sunday, July 28th after 5:00pm

 

PLEASE NOTE: This is not a juried event, however, artists and vendors are chosen at the discretion of the Chaska River City staff. Not all applicants are guaranteed acceptance.

ADDITIONAL EVENT REGULATIONS AND REQUIREMENTS:

  • Vehicles are not permitted within the event boundaries during show hours.
  • All booth material, tarps and other coverings shall be fire-retardant or fire resistant. Open flames are not allowed.
  • No gasoline, kerosene or motor oils are permitted in the event area.
  • Rude, obscene or abusive language and/or threatened, actual physical restraint and/or abuse of another River City Days member, staff or general public are prohibited.
  • No debris may be left behind after tearing down.
  • Artists must have a Minnesota Tax ID number and submit a completed Minnesota ST-19 form to the Chaska River City Days.
  • Vendors are responsible for the collection, reporting and payment of all taxes.
  • Exhibitors must provide their own tent. Space allows for a 10′ x 10′ or 20′ x 10′ tent
  • This is an outdoor event, weather can be inclement, so plan accordingly
  • Weighted tents of 35+ lbs per leg are required and booth inspections by the Chaska Fire Department are mandatory. More information will be sent upon acceptance.
  • It is required that booths stay in place and are manned by the exhibitor for the entirety of posted hours. Exhibitors who break down displays or depart before closing time jeopardize participation in future Chaska River City Days events.
  • If your booth generates trash, you are responsible to clean and remove the trash from your area. Dumpsters for recyclables, organics and non-recyclables are located nearby. A member of our recycling team will meet with each Food vendor to assess your needs.

 

Additional Food Vendor Requirements:

  • According to Minnesota Law all food vendors must apply for a Seasonal Temporary Food Stand (STF) permit through the MN  Department of Health.  Phone:  651-201-4500.    Email:  www.health.state.mn.us Applications and fees should be submitted early.  The process may take up to two weeks and the license may be granted 14 days before the event.  Some food items may need to be licensed through the Department of Agriculture.   The MN Department of Health will inform the vendor what to do if that is the case.
  • If your booth generates trash, you are responsible to clean and remove the trash from your area. Dumpsters for recyclables, organics and non-recyclables are located nearby.  A member of our recycling team will meet with each Food vendor to assess your needs.
  • Only one circuit is guaranteed; however, we will try to honor as many additional requests as possible on a first come basis. Be accurate on the power requirements you need! Vendors must supply their own electrical cords and power.
  • PLEASE PURCHASE RECYCLABLE or COMPOSTABLE PLATES, ETC. (See Vendor Letter)
  • This year to bring Chaska River City Days back to our mission we are requiring all food trucks to partner with a nonprofit to donate part of your proceeds. If you are not already affiliated with a non-profit, we will provide you information with local nonprofits.

 

TENT REQUIREMENTS:

Tents must be assembled and securely weighted by 2pm Friday for Fire Marshall inspection. Each tent must be secured with 35lb weights on each leg (NO BUNJEE CORDS ALLOWED). You are responsible for any fines incurred if not compliant. If your tent does not pass inspection, you will need to do what is necessary to be compliant, or else you will be asked to pack up and depart.

 

ARTIST VEHICLE PARKING:

Vendor parking is available in the designated lot TBD.  Information will be provided along with vendor acceptance packet.

 

EVENT HELD RAIN OR SHINE
Each participant is responsible for providing and assembling their own display. There will be only one exhibitor per space. No space sharing allowed. You may keep your booth open later than the stated time on Friday and Saturday.

Tents, tables, chairs, etc are NOT provided. Vendor must supply all items for personal use.

Each participant will be assigned a booth number which will be forwarded to you, along with a map of the art fair booths, approximately one week prior to the event. Your space will be marked for easy location on Thursday afternoon.

ALL PARTICIPANTS MUST CHECK IN AT THE RCD Tent PRIOR TO SET-UP, TO VERIFY BOOTH SPACE NUMBER AND LOCATION.

Contact Information

Chaska River City Days

Name: Marissa Nordling

Email: Marissa@ChaskaRiverCityDays.org

BOOTH NOTIFICATIONS WILL BE EMAILED during THE SECOND WEEK OF JULY

Please provide us with any information or questions you may have.
Please provide us a way to tag your organization in our social media posts and link your information to our website.
Please let us know the type of booth you are registering for.
Click or drag files to this area to upload. You can upload up to 2 files.
Insurance or ST-19 and Tax form Upload
Click or drag files to this area to upload. You can upload up to 2 files.
Please upload 2 images of your normal event set up.
Price: $25.00
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